Internal Complaints Committee (ICC)
Policy Statement
The College is committed to providing a safe and secure environment for women employees and students, free from sexual harassment. The Internal Complaints Committee (ICC) is constituted in accordance with the UGC Regulations, 2015 and the Sexual Harassment of Women at Workplace (Prevention, Prohibition & Redressal) Act, 2013. The ICC also addresses complaints from transgender persons to ensure inclusivity.
Objectives
- Prevent sexual harassment through awareness and sensitization programs.
- Prohibit any form of sexual harassment within the institution.
- Provide a fair and timely redressal mechanism for complaints.
Scope of ICC
The Internal Complaints Committee (ICC) shall have jurisdiction over:
- All students, employees (teaching & non-teaching), contractual staff, and visitors associated with the institution.
- Incidents occurring:
- On campus.
- Off campus, if related to institutional activities (internships, field visits, study tours).
- During official travel or events organized by the institution.
- Complaints of sexual harassment as defined under the POSH Act, 2013 and UGC Regulations, 2015.
- ICC does not handle non-sexual harassment complaints; such cases are referred to the Anti-Discrimination Cell or Grievance Redressal Committee.
Composition of ICC
The ICC comprises at least 50% women members and includes student representatives nominated annually. The current composition is displayed on the college website and notice boards.
| Sl. No. |
Particulars |
Name of Member |
| 1 |
Chairperson (Presiding Officer) |
Dr. Manami Dhibar (Teaching Staff) |
| 2 |
Members |
Mr. Sagar Sengupta (Teaching Staff) |
| 3 |
Mrs. Rituparna Chaki Ghosh (Teaching Staff) |
| 4 |
Dr. Sagarika Deepthy T (Teaching Staff) |
| 5 |
Mr. Sonjoy Konar (Teaching Staff) |
| 6 |
Mrs. Puja Mishra (Teaching Staff) |
| 7 |
Mrs. Mithu Chowdhury (Non-Teaching Staff) |
| 8 |
External Member |
Adv. Hiranmoy Roy |
| 9 |
Student Representatives |
Nominated Annually |
Complaint Filing Process
Complaints can be filed within 3 months of the incident through any of the following modes:
• Written application submitted to ICC Chairperson.
• Email submission to icc@college.edu.
• Online complaint form available on the college website.
Complaint Registration and Reporting Flow (As per the UGC Regulations):
Step-1: Filing of Complaint
|
- Any aggrieved woman can file a written complaint to the ICC within 3 months from the date of incident.
- Complaint can be submitted to the Presiding Officer or any ICC member in person or head of the institution.
|
Step-2: Acknowledgment and Preliminary Review
|
- The ICC acknowledges receipt within 7 working days.
- The Committee conducts a preliminary assessment and informs both parties.
|
Step-3: Investigation
|
- ICC conducts inquiry as per natural justice principles.
- Both complainant and respondent are given an opportunity to present evidence.
- Proceedings are recorded confidentially.
|
Step-4: Report Submission
|
- ICC submits the inquiry report with recommendations to the Head of Institution within 90 days of complaint receipt.
|
Step-5: Action and Follow-Up
|
- The Head of Institution acts on the recommendations within 30 days.
- Follow-up and implementation of corrective measures are ensured.
|
Timelines
• Inquiry to be completed within 90 days of receipt of complaint.
• Action to be taken within 30 days after inquiry report submission.
Confidentiality
All proceedings and identities of parties involved shall be kept strictly confidential.
Awareness and Training
The ICC conducts mandatory orientation for new students and staff and organizes periodic sensitization workshops.
Annual Report
The ICC shall prepare and submit an annual report of cases handled and actions taken to the institution and UGC.
False Complaints
Action against false complaints will be taken only after due inquiry and proof of malicious intent, ensuring genuine complainants are not discouraged.
Display and Accessibility
Details of ICC members, policy, and complaint process are prominently displayed on the college website and notice boards.
Helplines and Emergency Contacts
References
• UGC Regulations, 2015: https://www.ugc.ac.in
• Sexual Harassment of Women at Workplace Act, 2013
